Mail originating on your Exchange server will be skipped. To apply this rule to all email from Internet addresses, enter just an sign in the From field. Type the domain portion of the address in the Address field at the bottom of the dialog. If youd like to re-create rules (filters) in your accounts, please refer to the following documentation: Office 365 (Outlook on the web Outlook for Windows. Step 1: Begin creating the rule, using the condition " from people or public group".Ĭlick in the underlined people or public group at the bottom of the dialog box to open the Rule Address dialog. All you will need to do is think about how you want to restructure your main account folder list and any new mail arriving into your account (maybe by setting up some rules (filters)). Outlook 2003 and up "from people or group" method If you want to apply a rule to all mail originating outside of Exchange Server (including Office 365 Exchange Online), use in place of the domain name in this rule. Note: The two items marked with arrows provide alternate ways to do this and are also available in older versions of Outlook. Select the condition, click on the underlined words in the lower part of the dialog box then type the domain name you want the rule to apply to.
If you are using Outlook 2010 and up, you can create a rule " with specific words in the sender's address", highlighted in the red box in the screenshot. Outlook 2010 and up "words in the address" method
If you don't want to use Exceptions, you can look for /ou in the address instead. Internal Exchange email does not use a SMTP address and therefore, does not contain an sign. To apply a rule only to internal Exchange email, create a rule that applies to all mail and add an exception for messages with in the sender's address.